Connection Email Templates

Email templates can save a considerable amount of time when sending an invitation to connect with a vendor in Bitsight VRM, with a customer in Beacon, or when inviting new team members to the Bitsight platform.

Beacon Templates

To Whom It May Concern,

We, at ACME Company, would like to share our security profile (including questionnaires, certifications, and attestations) for your risk management team’s review and scoring.

Please expect an email from Bitsight with a link to register so you can view our security profile and any shared documents.

Regards,
Chief Compliance Officer

Bitsight VRM Templates

Here are some template examples to enforce compliance from your vendors.

Example: Complying with Regulation

To Whom It May Concern,

ACME Company would like to inform you of a critical task that requires your prompt attention. This task is being assigned to you in order to comply with the New York Department of Financial Services (NYDFS) Cybersecurity Regulation, 23 NYCRR Part 500. As part of this regulation, we are required to conduct a risk assessment of our vendors and partners to ensure minimum cybersecurity practices are in place. Pursuant to our prospective or existing contract with you, you are required to comply with all applicable laws and regulations. To this end, we are reaching out to you as part of our due diligence to evaluate the adequacy of your cybersecurity practices.

We have made it easy for our vendors and partners to submit a self-assessment by way of the cloud based Bitsight VRM application. You will be able to easily manage and share your security profile information with us within the application. By moving to this online solution, it streamlines the risk assessment process and makes the ability to exchange your security profile information with us easier and faster.

Completion of the security profile is required for all vendors within 20 business days. As part of our vendor management program, we require that all vendors complete their risk assessment profile in this specified time frame.

Please register as a user immediately after receiving the email invitation. Initial registration should take 10 minutes. If you are missing some information, you can enter it later.

Thank you for complying with this contractual and regulatory requirement, and for your support for what we believe will be a mutually beneficial process.

Signed,
Chief Risk Officer

Example: Standard Introduction

To Whom It May Concern:

ACME Company is modernizing its vendor risk management process. We are moving to an online solution that will make the ability to exchange security profile information easier, faster, and more securely.

We are using the Bitsight VRM application to assist us with the vendor risk management process. Inside the platform, you will be able to manage your security profile information and share it with us and your other customers who are using Bitsight and may require similar information. This will make it quick and easy to provide the required information.

If you have any questions, please contact or the send an email to: vendor.assessments@acme.com

Thank you,
Manager, Information Security